Coale-Fleet
Every vehicle, every trip, every cost — connected
Coale-Fleet is a comprehensive fleet operations platform built on the Frappe framework and ERPNext. It connects vehicles, drivers, trips, fuel, tyres, maintenance, and GPS telematics into a single system with a dedicated Vue.js frontend. Track cost-per-km across 11 cost categories, manage driver behavior with automated scoring, reconcile fuel with tank calibration charts, and maintain compliance with automated document expiry alerts.
Key capabilities
Real-Time GPS Telematics
Ruptela GPS integration with 15-minute position sync, live tracking dashboard, geofence alerts, route history, and driver behavior events (harsh braking, speeding, idling). View every vehicle on a map in real time.
Fuel Management & Reconciliation
Track fuel dispensing per pump and vehicle, reconcile daily tank readings against dispensed fuel using dip-stick calibration charts, detect variance anomalies, and calculate fuel cost per trip with automatic journal entries.
Tyre Lifecycle Management
Track individual tyres from purchase to disposal. Manage installations, rotations, removals, retread cycles, and tread depth inspections. Link tyre positions to vehicle configurations for complete lifecycle costing.
Driver Behavior & Performance
Automated daily driving scores from telematics data (speeding, harsh braking, acceleration, cornering). Badge and achievement system, coaching session workflows, and periodic performance reviews with trend analytics.
Trip & Route Management
Plan trips with waypoints and expected expenses. Track actual vs planned distance, fuel consumption, and odometer readings. Link trips to ERPNext delivery notes and automatically generate customer invoices for contracted logistics.
Fleet Maintenance & Inspections
Preventive maintenance work orders with parts, labor, and cost tracking. Truck and trailer inspection templates (lighting, brakes, engine, tyres, suspension). Automated maintenance due alerts linked to ERPNext Asset Maintenance.
Cost-Per-KM Analytics
Calculate true cost of ownership across 11 categories: fuel, maintenance, tyres, inspections, compliance, driver, insurance, depreciation, and overhead. Fleet dashboard with KPIs, monthly trends, and vehicle comparison reports.
Compliance & Document Management
Track insurance, licenses, permits, and certificates with automatic expiry alerts. Auto-suspend drivers with expired licenses. Document attachments with renewal reminders and audit trails.
Mobile App with Offline Sync
Native-feel mobile web app for drivers and fleet managers. Create trips, upload attachments, complete inspections, and sync data offline with automatic conflict resolution when back online.
Why teams choose this
- Reduce fuel costs by 15–25% through consumption monitoring, variance detection, and tank reconciliation
- Cut tyre costs with proactive lifecycle tracking, retread management, and tread depth alerts
- Prevent breakdowns with automated preventive maintenance schedules and inspection checklists
- Improve driver safety with automated behavior scoring, coaching workflows, and gamified achievements
- Bill customers accurately with per-trip cost breakdowns across 11 cost categories
- Stay compliant with automated document expiry alerts, license suspension, and audit trails
- Track true cost-per-km for every vehicle including depreciation, insurance, and overhead
- Manage fleet from anywhere with the mobile app — trips, inspections, and photos offline-ready