Coale-Construction
Run complex builds from first soil to final handover
Coale-Construction is a comprehensive construction management system built on ERPNext. It covers project phases and milestones, BOQ management with vendor comparisons, contract and progress claim tracking, cost control with earned value analysis, full document control (RFI, submittals, drawings), inspection and quality control, site management and safety, and automated alerts for overdue items and expiring permits.
Key capabilities
Project Dashboard & Phase Management
Monitor every project from a unified dashboard showing contract value, variation orders, claims to date, open RFIs, overdue submittals, open NCRs, and punch list status. Break projects into construction phases with milestones, planned vs actual dates, and completion percentages.
BOQ Management with Rate Analysis
Build Bills of Quantities with nested sections and line items specifying trade, unit, quantity, rate, and amount. Record measurements with length, breadth, and height calculations. Compare vendor rates side-by-side in BOQ comparisons to select the lowest bidder.
Contract & Progress Claim Management
Manage construction contracts with value, revised value, retention percentage, and milestones. Raise progress claims by period with gross amount, retention deduction, and previous certified amounts. Track variation orders and retention releases independently.
Cost Control & Earned Value Analysis
Set project budgets by cost category and track actual spend against budget in real time. Run earned value analysis with Planned Value, Earned Value, Actual Cost, Cost Performance Index (CPI), Schedule Performance Index (SPI), Estimate at Completion (EAC), and Variance at Completion (VAC).
Document Control
Route Requests for Information (RFI) between parties with priority and due dates. Log submittals with review cycles and revision tracking. Issue site instructions and transmittals. Record meeting minutes with agendas, attendees, and action items. Maintain a drawing register with revision history and markup comments.
Inspection & Quality Control
Create Inspection Test Plans (ITP) per trade with hold points and witness points. Record construction inspections with pass/fail results. Submit material approval requests and link test results. Raise Non Conformance Reports (NCR) with severity, evidence, and disposition tracking. Manage punch lists with item-level closure.
Site Management & Safety
Log daily site reports with weather, manpower, equipment, and work progress. Record safety incidents with severity, evidence, and corrective actions. Track safety permits with expiry dates. Conduct toolbox talks with attendee signatures. Log site visitors and equipment utilization.
Automated Alerts & Scheduled Checks
Daily automation checks for overdue RFIs, overdue submittals, expiring safety permits, upcoming inspections, overdue action items, and overdue correspondence—sending email alerts to responsible parties. Weekly project summary emails keep stakeholders informed without manual reporting.
Role-Based Access & Collaboration
Seven built-in roles—Construction Manager, Site Engineer, QC Inspector, Document Controller, Cost Controller, Safety Officer, and Contracts Manager—with permission boundaries per role. Project parties link external stakeholders to documents and notifications. Project discussions enable threaded collaboration.
Why teams choose this
- Monitor every project from a single dashboard with contract value, variations, and claims
- Track BOQs with measurement sheets and compare vendor rates side by side
- Manage contracts, progress claims, variation orders, and retention in one system
- Control costs with budget vs actual tracking and earned value analysis (CPI, SPI, EAC)
- Never lose track of RFIs, submittals, or site instructions with automated overdue alerts
- Ensure quality with inspection test plans, material approvals, and NCR tracking
- Log daily site activity, manpower, equipment, and safety incidents from the field
- Get automatic email alerts for overdue documents, expiring permits, and upcoming inspections