HRMS Implementation for African Businesses
Payroll, leave, attendance & HR lifecycle on ERPNext
We implement ERPNext HRMS with full Africa payroll compliance — PAYE per KRA tax bands, NHIF tier-based deductions, NSSF Tier I & II contributions, and Housing Levy. Leave management, attendance tracking, employee lifecycle, and multi-country statutory support included.
What's included
Africa-Ready Payroll
PAYE calculation per KRA tax bands, NHIF tier-based deductions, NSSF Tier I & II contributions, Housing Levy, automated P9 and P10 generation, payslip distribution, and CSV upload to iTax.
Leave & Attendance
Leave allocation by employment type, public holidays per country (Kenya, Uganda, Tanzania, Rwanda), biometric and GPS attendance integration, compensatory leave, and overtime tracking.
Employee Lifecycle
Onboarding checklists, probation tracking, contract management, separation and exit workflows, document management for ID copies, certificates, and NSSF/NHIF registration numbers.
Multi-Country Support
Different statutory deductions per country — Kenya (PAYE, NHIF, NSSF, Housing Levy), Uganda (PAYE, NSSF), Tanzania (PAYE, NSSF, SDL), Rwanda (PAYE, RSSB). Multi-currency salary support.
Training & Appraisals
Skills matrix, training scheduling, KPI-based appraisals, 360-degree feedback, and goal tracking. We train your HR team on every module before go-live.
Post-Launch Support
3 months of dedicated support after go-live. Bug fixes, configuration tweaks, and monthly check-ins to ensure adoption sticks.
Coale-Payments
Coale-Tax
Coale-Audit
Who we implement for
Manufacturing
Production businesses use ERPNext to manage multi-level bills of materials, job cards, and quality inspection — all linked to real-time inventory and financial reporting.
- • Multi-BOM production planning and job cards
- • Quality inspection with rejection tracking
- • Subcontracting and raw material procurement
Retail & Distribution
Distributors and retailers centralise multi-warehouse inventory, point of sale, and territory-based pricing in one ERPNext instance with real-time stock visibility across all locations.
- • Multi-warehouse inventory with stock transfers
- • POS integration and end-of-day reconciliation
- • Territory pricing and customer group discounts
Professional Services
Consulting and agency firms track project profitability, timesheet billing, and resource utilisation — with milestone-based invoicing that keeps cash flow aligned to project delivery.
- • Project billing and timesheet management
- • Resource allocation and utilisation reporting
- • Milestone-based invoicing and WIP tracking
Education
Schools and training institutions manage the full student lifecycle — admissions, fee collection, attendance, and academic scheduling — in a single integrated platform.
- • Student admissions and programme enrolment
- • Fee management and payment reconciliation
- • Attendance tracking and academic scheduling
Frequently asked questions
How long does an ERPNext implementation take?
A typical ERPNext implementation for a small to mid-size business takes 6 to 16 weeks depending on complexity, number of modules, and data migration scope. We provide a detailed project timeline during the discovery phase so you know exactly what to expect before we start.
How much does ERPNext implementation cost?
Implementation cost depends on the number of modules, integrations required, data migration complexity, and team size for training. We offer fixed-scope packages for common setups and custom quotes for complex environments. Contact us for a no-obligation estimate based on your specific requirements.
What are the risks of data migration and how do you manage them?
Data migration risks include incorrect mapping, duplicate records, and opening balance mismatches. We mitigate these by running multiple test migrations in a staging environment, validating totals against your source system, and performing a parallel run period before cutover. Your data is never deleted from the source system until you confirm the migration is accurate.
How do you approach training for our team?
Training is role-based and hands-on. We run separate sessions for accounts, sales, inventory, HR, and system administrators using your actual business data and scenarios. We also record sessions for onboarding future staff and provide written quick-reference guides for every role.
What support do you provide after go-live?
Every implementation includes 3 months of dedicated post-launch support. This covers bug fixes, configuration adjustments, user questions, and monthly check-in calls to review adoption and identify any process gaps. After 3 months we offer ongoing retainer support plans for continued assistance.
Other ways we can help
Custom Frappe Development
Bespoke Frappe applications tailored to your industry. From DocType design to full-stack web apps with REST APIs.
DevOps & Cloud
CI/CD pipelines, Docker orchestration, server hardening, and 24/7 monitoring. Your infrastructure, managed.
API Integration
Connect ERPNext to M-Pesa, KRA eTIMS, payment gateways, logistics APIs, and any third-party system.
Ready to implement ERPNext?
Let's map your business to ERPNext and get your team live with confidence.